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Do you need help with Probate?

Our expert legal team is ready to take your call

Mitchell is the Managing Principal of Sharrock Pitman Legal. He is an Accredited Specialist in Commercial Law (accredited by the Law Institute of Victoria). He also deals with areas of Employment Law, Wills & Estate Planning and Probate and can answer all your questions related to probate.

For further information, contact Mitchell on his direct line:


CALL: (03) 8561 3318

What's the problem? Disputes are everywhere. From dodgy workplace behaviour, to business deals gone sour or even to a neighbour's tree dropping leaves into your pool.

What is becoming clear is that people are becoming more and more reliant on outside help to resolve all manner of disputes. It also appears that an increasing amount of people want their 'day in Court' to sort out their issues and to seek justice.

However, filing a lawsuit is not as simple as you may think.

With both tribunal and court proceedings, there is currently a huge emphasis on alternative dispute resolution, with legislation often imposing very clear obligations on parties to undergo such processes before starting legal proceedings.

A couple of examples:

  • Retail Leases under the Retail Leases Act 2003, before any legal proceedings can be commenced, the parties are generally required to go to the Small Business Commissioner to try to resolve the dispute through mediation. If mediation does not resolve matters, the Commissioner's office will issue a certificate which must be filed when initiating proceedings.
  • Civil Disputes the Civil Dispute Resolution Act 2011 specifically requires any party to civil proceedings in the Federal Court or Federal Circuit Court to take genuine steps to resolve the dispute by agreement. Genuine steps differ from case to case but may include pre-litigation correspondence such as letters of demand, out of court negotiations and trying alternative dispute resolution options.

How will this affect you?

A breach of these statutory obligations can result in the matter being stayed or struck out, and costs orders being made against the offending party, as well as costs orders against that party's legal representative. Parties to litigation are receiving the clear message that courts and tribunals are not the 'be all and end all' for disputes, and that contested legal proceedings should only be used as a last resort.

Furthermore, the courts deal with enormous caseloads and do not look kindly on court proceedings that could have been resolved at an earlier stage. The courts have a wide discretion to award costs against a party who is found to have been wasting both the court's (and the other party's) time and money.

The upside in having to comply with these requirements is that an understanding can be gained as to the strengths and weaknesses of each party's case. This can help guide the parties to some common ground to encourage a settlement sooner rather than later. Most importantly, such dispute resolution processes will often highlight the risks to each party in going forward. These 'reality checks' are significant because they allow the parties to make informed decisions about any settlement offers in the circumstances and in light of the risks of contested court proceedings.

Accordingly, it is very important to comply with any relevant pre-litigation requirements:

  • to protect your legal position should the matter proceed to court or a tribunal, or
  • to provide a practical solution so that you can move on with your life.

How to Sue Someone

If you think you have a civil claim, contact our Litigation team who will advise you on your dispute resolution options. Please feel free to call us on 1300 205 506 if you require assistance.

The information contained in this article is intended to be of a general nature only and should not be relied upon as legal advice. Any legal matters should be discussed specifically with one of our lawyers.

Liability limited by a scheme approved under Professional Standards Legislation.

Written by a member of our Legal Team

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For further information contact

Caroline Callegari

Caroline Callegari is an Associate Principal and leads our Disputes & Litigation team. She has an advisory and advocacy practice in the following areas: Commercial Litigation, corporate and personal disputes, debt recovery and, insolvency and bankruptcy matters. Caroline can be contacted on (03) 8561 3324.

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Litigation [Courts & Tribunals]

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What's the problem? Disputes are everywhere. From dodgy workplace behaviour, to business deals gone sour or even to a neighbour's tree dropping leaves into your pool.

However, in this article we will set out the factors that influence how long it will take to obtain a Grant of Probate and to administer an estate in Victoria.

The basics

First things first: what is a Grant of Probate? A Grant of Probate is effectively a document issued by the Supreme Court of Victoria which formally authorises an executor to manage the estate of a deceased person in accordance with their Will. Without Probate, the asset holders (say a bank or share registry) cannot be satisfied as who has the correct authority to receive the deceased's assets and may refuse to pay out.

Sometimes, for smaller estates or if assets are mostly jointly owned with a surviving spouse, asset holders might agree to release payment without requiring a Grant of Probate. This is usually on the basis that the person who receives payment promises to repay (or Indemnify) the asset holder if it turns out they paid to the wrong person.

If there is no Will, then you cannot obtain a Grant of Probate. Instead you obtain Letters of Administration. This is effectively the same, in terms of authorising someone to administer the estate, and would usually be obtained by the person who is the closest next-of-kin to the deceased.

“A Grant of Probate is effectively a document issued by the Supreme Court of Victoria which formally authorises an executor to manage the estate of a deceased person in accordance with their Will.”

Timeframes for Probate in Victoria

In order to obtain a Grant of Probate, the Supreme Court needs to be given information about the assets and liabilities of the estate, the deceased person, the witnesses to the Will, the executors and the Will itself. An advertisement of your intention to apply for Probate must also be published on the Supreme Court website for at least 14 days prior to any application being lodged.

Often, making enquires to obtain all the necessary information can take a number of weeks. Also, you will need the Death Certificate for the application for Grant of Probate and possibly for making proper enquires regarding the assets and liabilities. Waiting for the Death Certificate to issue can therefore add a few more weeks to the process. Overall, if you have your application for Grant of Probate lodged within 1 to 2 months from the date of death, you are making timely progress.

The Court itself usually does not take long to process the application (maybe another 1 to 2 weeks) and this is completed using the electronic Supreme Court filing system. This means you do not have to go to a Court hearing. The timeframe for processing applications for Letters of Administration is even less, given that there is no Will document for the Court to consider. There is also a general discretion for the Court to raise a 'Requisition' asking for more information before they review the application - this can sometimes delay matters.

“Overall, if you have your application for Grant of Probate lodged within 1 to 2 months from the date of death, you are making timely progress.”

So, here we are a few months after death and you finally have a Grant of Probate or Letters of Administration. It is important to remember that this is the start of the estate administration and not the end. For a very simple estate, you might only need a further month or so to cash the assets and pay them to the correct beneficiaries. However, it can often be more complex than that. Factors that determine the timeframe to administer the estate include:-

  • Some assets will take time to cash or transfer. For example, if selling a property, final settlement might be 60/90/120 days from the day of sale.
  • There is a 6 month period for challenges to be brought against the estate and executors must wait until this period expires before distributing the estate, if there is any risk that a disgruntled family member might come forward.
  • There might need to be final tax returns for the deceased or for the estate. Failing to wait for the ATO to process these could leave the executor personally liable for a tax bill.
  • You might need to advertise for creditors to come forward and wait for a period of months while this advertising timeframe expires. This protects the executor if they are unsure of all of the deceased's financial dealings and creditors.
  • It might not always be a good time to immediately cash estate assets. For example, the shares just took a nose-dive, do you still sell regardless of available price?

There is a general rule that executors have an 'executor's year' to complete the estate administration. This means that you should be aiming to have the estate finalised and distributed within 12 months from the date of death.

The information contained in this article is intended to be of a general nature only and should not be relied upon as legal advice. Any legal matters should be discussed specifically with one of our lawyers.

Liability limited by a scheme approved under Professional Standards Legislation.

Need help with Probate?

Our expert legal team is ready to take your call!

Mitchell is the Managing Principal of Sharrock Pitman Legal. He is an Accredited Specialist in Commercial Law (accredited by the Law Institute of Victoria). He also deals with areas of Employment Law, Wills & Estate Planning and Probate and can answer all your questions related to probate.

For further information, contact Mitchell on his direct line:

DIRECT LINE: 
(03) 8561 3318

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For fifty years Sharrock Pitman Legal has made a significant and long term contribution to meeting the legal needs of business owners and residents in the City of Monash and greater Melbourne area.